Employers must use proper employment termination letters, so here are some sample employee termination letters to get you started.
Before you use these free employee termination letters, you must be aware that you must use proper dismissal procedures to ensure that you are fair, consistent, and legally proper. Employment law must be followed, otherwise you and your company is at real risk of disputes from disgruntled ex-employees and ensuing penalties. In all cases, refer to your local expert on employment law to ensure you are compliant and compassionate.
Employee termination is usually for one of three reasons; redundancy, gross mis-conduct and poor performance. Each "path" to dismissal is different, and again, must comply with local employment legislation. If at any point in the process you are unclear about what to do next, consult with your local expert. For example, it is important that you involve all interested parties such as trade unions, outline clearly the employee's rights to appeal against the dismissal, and provide at least the minimum statutory notice periods and re-numeration.
At all points during the dismissal, be factual and keep good, honest records which others can understand and use. It is easy to get sucked into an emotional black hole when dealing with dismissal, either compassion overload for redundancies or extreme irritation with poor performers, so it is important to remain objective at all times.
Again, it's important to state that employment termination letters should only come at the end of a structured process, so it is assumed that all appropriate steps have been taken before this point.
